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Workshop - Managing Projects within an Organization - MS Project (Part- 2)

 

April 17, 2021
9:00 AM CDT - 1:30 PM CDT
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By adding custom features to Microsoft Project you more than double its power. This Advanced workshop expands beyond out-of-the-box Microsoft Project features for a single, isolated project of minor to major size. With coordination between projects and with master/sub scheduling, your domain expands to program and portfolio management.

PMI Chicagoland brings you a rare opportunity to learn this tool hands-on from the experts at a price that anyone can afford.

What you will learn?

1. Eliminate projects being late, incomplete, and inadequately tested
    I. Use the scheduling method appropriate for the type of project
    II. Update correctly, then detect and recovery from delays ASAP
         - How to properly update schedules and reschedule incomplete work
    III. Add and manage risk and uncertainty shock absorbers
    IV. Close the loop between estimating and tracking
2. Scheduling approach
     I. Build a schedule template, specific schedule, and resource pool
     II. Build a master/sub schedule as appropriate
     III. Adhere to schedule granularity guidelines
     IV. Estimate work and assign resources, thus calculating durations
     V. Set and adhere to project priorities – Analytic Hierarchy Process

Pre-requisite: This session requires a thorough understanding of topics covered in MS Project Fundamentals (Part- I)

Who should attend?

  • Project managers who want to strengthen their MS Project skills.
  • Experienced project leaders who want to refresh and advance their skills.

 

Takeaways:

  • Complete presentation deck
  • Sample Project
  • Exercises

 

Date & Time:

Optional Pre-workshop Session: Friday, April 16, 2021 from 6.00 PM CT — 7 00 PM CT
Workshop: Saturday, April 17, 2021 - Sunday, April 18, 2021, from 9:00 AM – 1:30 PM CT

No. of Participants: Min 15 and Max 50

PDUs: 7

Cancellation and No-Show Policy: If you registered for the course and later found out that you will be unable to attend it for whatever reason, please send an email to [email protected] requesting to cancel your registration. All cancellations are subject to a minimum of $15.00 fee if done by 4/2/2021 and you will be refunded the remainder of your registration fee within 15 days of your cancellation email.

Cancellations after 4/2/2021 are subject to full charge to ensure the Chapter does not incur excessive expenses.

Webinar/Zoom Details: To be distributed via email to attendees upon registration.

Tools and Techniques Covered:

1. Schedule Templates
     I. Transferring features to another schedule template
2. Resource Pools
3. Resource Leveling
4. Master/Integrated Schedules
    I. Coordinating independent project schedules
    II. Scheduling a program consisting of related projects that together produce a major product
5. Median and high estimates to set a project estimating uncertainty buffer constraint
6. Timesheets
7. Kanban reporting – status reports
8. Critical chain/Agile techniques in MS Project
9. Schedule Quality – Schedule Audit View
10. Improving: Indicators of doom and solutions
11. Improving out-of-the-box tables/views
12. The enhanced Ribbon
13. And much more…

Course Outline:

Day 1

Objectives

Eliminate projects being late, incomplete, and inadequately tested

  • Use the scheduling method appropriate to the type of project
  • Start tasks on time; eliminate persons who try to finish their tasks on time
  • Update correctly, then detect and recovery from delays ASAP
  • Add and manage risk and uncertainty shock absorbers
  • Close the loop between estimating and tracking

 

Scheduling approach

  • Build a schedule template, specific schedule, and resource pool
  • Build a master/sub schedule when appropriate
  • Adhere to schedule granularity guidelines
  • Estimate work and assign resources, thus calculating durations
  • Set and adhere to project priorities – Analytic Hierarchy Process

 

Adding features to Microsoft Project - custom columns, formulas, filters, groups

  • Schedule Quality – an audit view
  • Template estimating, specific project scaling, improving estimating data
  • Median and high estimates to set a project estimating uncertainty buffer constraint
  • Improve out-of-the-box tables
  • Kanban reporting – status reports
  • Transferring features to another schedule template

 

Building combination views

  • Network diagram with magnification
  • Two views in the same schedule
  • Two project schedules

 

Planning process

  • Define Work verses Level-of-Effort
  • Replace generic resources with persons and set hours/day producing task results
  • Set up traffic lights and project Deadline to drive Total Slack
  • Add an expected Risk Reserve lag from average anticipated delays and likelihoods
  • If using median estimates, add an Estimating Uncertainty Buffer as a constraint
  • Baselining, re-baselining, period’s change
  • Manual and then auto-leveling the workload to avoid over-allocations of resources
  • Stagger projects with a Start No Earlier Than (SNET) constraint: 
  •    - Estimate and track project cost in Microsoft Project

 

Day 2

1. Coordinating independent project schedules

2. Scheduling a program consisting of related projects that together produce a major product

3. Executing with a project schedule

  • By priority, level all projects linked to the resource pool
  • Leveling two schedules with and without different project priorities
  • Track correctly: Actual Start, Actual Work, Remaining Work, Assignment Units
  • Accumulate root causes of delay and statistics of recovery actions
  • Timesheet
  • Manage the Estimating Uncertainty Buffer: At 1/3rd, plan; at 2/3rds, recover
  • Recovering - Fast-tracking, Crashing, and Crunching
  • Reporting - Status report, Copy Picture, highlights journal

4. Improving

  • Requires a change in resource culture and management methods
  • Indicators of doom; solutions

 

Instructors: Oliver Gildersleeve, PMP, MCTS (Instructor 1)
                    Sutanu Ghosh, PMP, PMI-ACP, MCTS (Instructor 2)

Oliver Gildersleeve, PMP, MCTS has been teaching advanced scheduling with MS Project for over 20 years for the PMI chapters of San Francisco Bay Area and for Silicon Valley.  He is a technical editor for three books on Microsoft Project.  He has worked in four industries.  He has developed and will present custom features in schedule templates linking task updating to estimating data improvement, scaling estimating data for new projects, and including a Risk Reserve and an Estimating Uncertainty Buffer – all of which shorten projects and raise project success rates.

Sutanu Ghosh, PMP, PMI-ACP, MCTS has served as a PMO as well as a hands-on Project Manager on both Software and Hardware projects at many distinguished institutions in Silicon Valley for over 20 years, including Bay Networks, Symbol, Lockheed Martin, NetApp, and VMware. After graduating in Mechanical Engineering, he worked for Tata Motors, which ignited his passion for “Lean.” He has an MS from Arizona State in CAD/CAM and has published on CAX tools.

 

 

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Tickets

$99.00 Member Ticket

$110.00 Non-Member Ticket